Secondary care Governance Co-ordinator and PA

To use own initiative to provide effective and accurate communication on behalf of the Chief Nurse, Chief Pharmacist and DDIPC as and when necessary, managing demands, priorities and communication effectively and solving simple queries appropriately 

Responsible for the co-ordination and planning of the Chief Nurse, Chief Pharmacist and DDIPC (Secondary Care) activities and diary including resolving conflicting priorities ensuring run to schedule.  

Organise and manage meetings, the preparation of agendas, sending and chasing of invitations, venues, office rooms, parking, minute taking and tracking actions/timeframes as appropriate and the circulation and follow up.

To manage the housekeeping of the teams Central Governance Microsoft teams’ channel  

Management of telephone enquiries where applicable.

To assist with the planning of site visits, including travel and hotel bookings.

To examine all incoming mail/email and action where appropriate, this will include drafting responses on behalf of the Chief Nurse, Chief Pharmacist and DDIPC.

Maintaining a good rapport and relationship between Practice Plus Group staff, visitors, stakeholders and suppliers and having a professional attitude.

To ensure that vital issues are brought to the notice of the relevant member of the central governance team member and assist by taking logical and reasonable steps to ensure that timely actions are taken by the Central governance team member to resolve issues.

To ensure/follow up on instructions given by the central governance team members to the required team/parties are carried out effectively.

Management and prioritisation of projects; to act as project co-ordinator following up actions on time and ensuring all outputs are delivered.

Efficiently organise and deliver various conferences on occasion.