Rota Administrator

As Rota Administrator, you’ll manage clinical and operational schedules for our Warwickshire OOH service. Your role ensures clinicians are in the right place at the right time, supporting safe and efficient care delivery.

Key responsibilities include:

•  Creating and updating rotas using scheduling software.
• Liaising with clinicians to confirm availability and manage changes.
• Monitoring staffing levels and flagging gaps.
• Recording leave, sickness, and absences.
• Supporting onboarding of new staff into the rota.
• Communicating updates clearly to stakeholders.
• Resolving conflicts and adapting to urgent changes.

You’ll work in a dynamic environment where priorities shift quickly. Accuracy, flexibility, and strong communication are essential. Occasional out-of-hours support may be required during peak times. You’ll be supported by a collaborative team and encouraged to contribute ideas for improvement.

We’re seeking someone organised, reliable, and proactive. You’ll need to manage complex schedules with precision and communicate confidently across teams.

Essential skills:

• Experience in admin or scheduling roles.
• Strong IT skills, especially Excel and scheduling tools.
• Excellent written and verbal communication.
• High attention to detail and time management.
• Ability to work independently and under pressure.

Desirable:

• Healthcare or NHS experience.
• Understanding of clinical staffing and confidentiality.

Personal qualities:

• Calm, approachable, and solution-focused.
• Motivated by supporting frontline care.
• Enjoys structure and thrives in busy settings.