Location
Colchester
Vacancy Type
Permanent
Schedule Type
Full Time

About The Role

Are you an administrator, looking for a new challenge? 

If so, then this may be the role for you. We are looking for a new Administrator to join us in our National Homeworking Role on a full time basis, covering our remote services.
 
In this role, you would be creating accurate rotas to ensure that all shifts are covered. You would be using shift pattern statistics, but would also be calling bank and locum staff to arrange shifts. You would be finalising rotas on a long term basis as well as arranging immediate cover when required, eg in the event of sickness.

As well as current staff rotas, you would also be in contact with new staff on a regular basis. This would include arranging training and inductions and that they have supplied any outstanding paperwork before commencing their first shift. 

Whilst speaking to staff and arranging shifts, you would also be reporting any queries and problems that arise, assisting in investigations where necessary. This may include any expected shortages on the rotas, or noting any trends in staff’s ability to cover shifts such as late arrivals or non-attendance.

The advantage of your role would be centred around the rotas, but you would be also be providing administration assistance for the Rota Administrator Guide in a variety of other duties including filing and preparing documents. Overall, you would be a key member of the team.
 
 
The role will require:
  • To manage the accurate and timely completion of professional team manpower plan.
  • Compile rotas for each area from information received, as laid down in the Company protocols using Rota Master.
  • Allocate locums as appropriate and within the agreed framework.
  • Finalise and issue agreed rota, subject to approval.
  • Deal with queries and changes in an effective and timely manner.
  • Liaise with Training Administrator to ensure that all staff are fully trained before commencing their 1st shift.
  • To report any trends in clinical/non clinical, no-shows or late arrivals.
  • Ensure action is taken to fill a vacant shift if a member of staff informs Practice Plus Group they are unavailable or unable to work.
  • To inform Rota Manager if there is any foreseen ‘risk’ such as shortage of clinical/non clinical staff on rota.
  • Participate in investigating complaints relating to administration of rotas from Practice Plus Group.
  • To ensure Rota Master database is exported into Adastra.
  • To ensure that correct rota information is updated on the Rota Master for payroll purposes.
  • To develop relationship with the operational staff to assist the organisation in filling sessions at short notice.
  • To ensure that surgery background rotas are received and entered onto the Adastra system.
  • To provide other administrative tasks as requested by the Rota Manager
The job location is Colchester/Ipswich.
 
The salary is £20,000-21,800

About You

You will be an experienced administrator who is confident with rotas or similar coordination duties. You will have a keen eye for detail and pride yourself on your accuracy. As sudden rota changes may arise, you will also have an organised approach to working and prioritising.

The role would require building a rapport with staff and managers alike, and as such you will have exceptional communication and influencing skills. 

About Us

Practice Plus Group is passionate about great healthcare. We believe that anyone should be able to access excellent care, whether via the NHS or privately. Our breadth of expertise spans surgery, diagnostics, general practice, offender health and urgent care, with an unrivalled range of different services provided across the country. We’re proud to be at the forefront of developing new and exciting ways to support the nation’s health too, helping patients to maximise their wellbeing and live life to the full.

When you’re part of the Practice Plus Group team, you don’t just have a job. You have a career. We work with you to help you grow in your role and take your career in the direction you want to go. We’ll help you be the best you can be.

We want our team members to feel motivated and rewarded. So we offer a competitive package of pay and benefits. We also recognise the value of a healthy work-life balance – so we always try to be flexible, helping you fit your working life around your home life.

If you'd like to learn more, please contact Mario Compagnoni - [email protected]

Please note that offers of employment are subject to receipt of satisfactory references and a DBS check.

Practice Plus Group is committed to creating a diverse environment and we are proud to be an equal opportunity employer.

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